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Printing

Print reports
Print Options page
   - Header and Footer
   - Grid rows per printed page
   - Grid columns per printed page
   - Scaling
   - Print cover page with filter details
   - Show/Hide advanced options
   - Orientation
   - Paper size
   - Margins
   - Maximum header/footer size
   - Expand all page-by fields when printing
   - Do not prompt me again (Print Options page)
Print grid and graph
Print documents
Print HTML documents

Print reports
You can print reports displayed in either grid or graph mode. Follow these steps:
  1. Format the report as you want it to appear when printed.
  2. Click the Print icon at the top of the page. The Print Options page opens.
  3. Select suitable options for printing your report. These options are explained below.
  4. Click Show Printable Version at the bottom of the Print Options page. This displays the printable version of the report. Anything within the lines (print area) will be printed; anything outside of the print area will not print.
  5. To print the report, use the browser's print capabilities. (From the File menu, select Print.)
    Note: If you would like to change the appearance of the printable version before printing, click the browser's Back button to return to the Print Options page. There you can change number of rows and columns per printed page, (or if DHTML is on, you can adjust the font size or scaling).
Note: Be sure that the printer settings for the browser match those you have chosen for the report in MicroStrategy Web. For example, if you choose to print the report with a landscape orientation in MicroStrategy Web, check that the browser's printer properties are also set to print in a landscape orientation.

Print Options page
Printing from MicroStrategy Web depends on how the browser's printer settings are set up. The MicroStrategy Web printer settings are intended to help you format reports before you print them. The Print Options page opens when you click the Print icon. Either you or your administrator can choose settings that would allow you to skip the Print Options page. If you want to skip the Print Options page, see Do not prompt me again (Print Options page).

You can select print options using the Preferences menu, as follows:
  1. Select Preferences in the top right of the page, then click the Print link under Preferences on the left side of the page.
  2. Select the defaults for each print option.
  3. Select the Show options when printing check box if you want these options to be presented to you again when you print a report.
  4. Click Apply at the bottom of the page.
You can choose whether or not to have the Print Options page open in a new window. To make this selection, click Preferences at the top of the page, then click the Print link on the left of the User Preferences page. Select the Open new window when printing check box. To disable this print pop-up window as an option, see Do not prompt me again (Print Options page).
  • Header and Footer
    You can specify the text to be displayed at the top (header) and at the bottom (footer) of each printed page. Your administrator can add header and footer files to print with each page. You have two options:
    • Use report settings: The text saved as part of the pre-designed report is printed.
    • Use custom settings (edit): By selecting this choice and clicking the edit link (or, in MicroStrategy Web Universal, Edit Custom settings), the Header/Footer Editor page is displayed. You can specify what text to print in the left, center, and right portions of the header and footer--either text that you type or you can insert fields specific to the report by clicking "insert" icons near the top of the page. These options include: page number, number of pages, date, time, project name, report name, template name, filter name, filter details, and user name.

    For example, to add text in the footer such as "Page 1 of x" (where x is the total number of pages in the report), click in the center text box in the Footer portion. Type the word "Page " then click the Insert page number icon. Type " of " then click the Insert number of pages icon. This would look like the following when you are finished: "Page &[Page] of &[NPages]" (without the quotation marks).

    You can add formatting to your header and footer text by using HTML codes. For example, <B> and </B> around a word causes it to appear in bold font. You can also use <I> and </I> for italics and <U> and </U> for underlines.

    The <FONT> tag can be used to format the font of your text, for example, <FONT face="Courier New" size="4" color="#ff0000" style="background-color: #ff0000">Your text</FONT>.

    Use a <BR> code to insert a carriage return between two lines.

  • Grid rows per printed page
    (HTML only) You can set the maximum number of rows to be printed on each page to override the defaults set by your administrator.

  • Grid columns per printed page
    (HTML only) You can set the maximum number of columns that print on each page to override the defaults set by your administrator. The actual number of columns that can be printed on a page depends on the width of each column and the width of the printer's output.

  • Scaling
    (DHTML only) To adjust the amount of the report's content (and thus, the size of the font) that prints on a page, select one of two options:
    • Adjust font to % of original: To shrink the font size manually, select this choice, then type in a percent. Specifying 100% does not change the size.
    • Fit to page: To have the system calculate the necessary size of the font, select this choice and one or two sub-options:
      • All rows: Select this check box to attempt to fit all rows in the report on one page.
      • All columns: Select this check box to attempt to fit all columns in the report on one page.

  • Print cover page with filter details
    • Select this check box if you want filter details printed on a separate page before the contents of the report.
    • Clear this check box if you do not want filter details printed on a cover page.

  • Show/Hide advanced options
    (DHTML only) Click Show advanced options to set the orientation, paper size, margins, and overflow size for the header and footer.

    Note: For the report to print correctly, the orientation, paper size and margin settings and the settings in the browser's File, Page Setup option must match.

  • Orientation
    Select Portrait if you want the report to print vertically; select Landscape if you want the report to print horizontally. Verify that the browser's page orientation print settings are the same as the print options you choose in MicroStrategy Web.

  • Paper size
    Select the size of the paper on which you want pages printed. Verify that the same paper size is selected in the browser's print settings.

  • Margins
    Specify the margins sizes (in inches) for the printed report. Verify that the margins are set in the browser's print settings.

  • Maximum header/footer size (inches)
    (DHTML only) lets you set the size at which the report header and footer can be overwritten. If the header or footer is larger than its maximum size and the report must use the space to display its content, the header or footer is cut off by the report content. If the report does not use the space, the entire header or footer displays regardless of size.

  • Expand all page-by fields when printing
    If you are printing a report that has one or more items in the Page-by axis, this option becomes available on the Print Options page. To print all combinations of items in the Page-by axis, select the Expand all page-by fields when printing check box. Once you are viewing the printable version, click Next block of pages at the bottom to view the next portion of the report.

    Note: The administrator can set the limits for the number of cells per block and the number of graphs per block.

  • Do not prompt me again (Print Options page)
    Select this check box if, in the future, you want to skip the Print Options page and go directly to the print preview. Clear this check box if you want to use the Print Options page each time you print a report.

    To cancel the "Do not prompt me again" option (that is, to have MicroStrategy Web display the Print Options page before printing), follow these steps:
    1. Click Preferences at the top of the page.
    2. Click the Print link under Preferences on the left of the page.
    3. Select the Show options when printing check box.
Print grid and graph
You can print both the grid and graph of a report, by selecting the print icon when you are viewing a report in Grid and Graph mode. The Print Options page displays where you can choose either to print the grid and the graph on the same page, or on separate pages.
  • Select the Print the grid and graph on the same page check box. The graph you are currently viewing will be placed on one page along with the corresponding grid. Additional sections of the report, if any, will be displayed on subsequent pages, always with the graph and its corresponding grid rows on the same page.
  • Clear the Print the grid and graph on the same page check box. The graph page viewed in MicroStrategy Web will be displayed as the first page, followed by as many grid pages as necessary to cover the data displayed in the graph. In this case, you can further specify how the grid portion will print: If there is an additional portion of the graph to print, a link at the bottom of the last page will take you to the next portion of the graph along with its accompanying grids.
Print documents
To print a document, click the Print icon in the Adobe Reader toolbar. The Print page opens. Select suitable options for printing your document.
Print HTML documents
To print a HTML document, click the Printable version icon above the HTML document. A printable version of the HTML document opens in a new browser window. Use the browser's print capabilities to print the HTML document. (Choose Print from the File menu.) When printing, you do not have the capability to specify the scaling or number of grids and columns per printed page, unlike printing a report.